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Over the last four or five years there have been some drastic changes in the way individuals send faxes. Originally faxes were sent by standing in front of a fax machine and waiting for the fax to go through. In these last few years, however, Internet or Online fax services have become increasingly popular. Countless individuals and businesses have switched over to this faster, easier system.
In light of its sudden popularity, you may be wondering what exactly is online faxing? Why have so many people and businesses started using this new technological convenience? Internet faxing means using an online service fax provider to send and receive faxes using email and the world wide web. The service provider supplies you with a fax number, either a local area code or toll-free. Faxes go out and come in via email as TIFF or PDFs.
Some online fax services provide you with an external program to send faxes, while others ask you to log into an account where you can review sent faxes and send new ones.
Generally speaking, you can expect to pay anywhere from four to fifteen dollars a month for online fax services, though some are available for around twenty dollars a year for very light users.
Reputable online fax providers include eFax, MyFax, TrustFax, MetroFax, RingCentral, Send2Fax, and RapidFax, among others. Remember to check services carefully before you sign up to ensure it is right for your business.
The five main reasons for the popularity of online faxing are:
1. It's convenient.
While you do need to pay for the service much of the time, you don't have to worry about buying or replacing fax machines, phone line charges, paper, ink, or toner.
2. It's Accessible.
With web-based faxing you can receive faxes any place you can connect to the internet, so it's no problem to get them when you're out of the office. You can also store received faxes electronically, so they are always available and you don't have to file hardcopies.
3) Security
With paper-based faxing, there is no way to send a secure transmission, especially since anyone in the office can pick a fax up off the machine and read it. Online faxes can be sent with encryption and, since they arrive by email, are seen by your eyes only.
4. It's easy.
Fax machines can be a pain to use, but nearly everyone nowadays knows how to send an e-mail. Online faxes are sent using a similar process, and you can even attach TIFF, PDF, and sometimes JPEG files. As mentioned before, you can use the computer to search through old faxes if need be.
5. Internet faxing is more cost-effective.
Since all your faxes are online, you can access them from anywhere, anytime. Most online fax services allow you to search through old faxes, so you don't have to waste time searching through piles of paper to find a fax you need.
Overall, online fax services can make your company more competitive ' faxes can be sent anywhere, anytime with the click of a mouse button. During a time of recession, these services can help reduce your company's costs and make your company more competitive, which is crucial to staying in business.
In light of its sudden popularity, you may be wondering what exactly is online faxing? Why have so many people and businesses started using this new technological convenience? Internet faxing means using an online service fax provider to send and receive faxes using email and the world wide web. The service provider supplies you with a fax number, either a local area code or toll-free. Faxes go out and come in via email as TIFF or PDFs.
Some online fax services provide you with an external program to send faxes, while others ask you to log into an account where you can review sent faxes and send new ones.
Generally speaking, you can expect to pay anywhere from four to fifteen dollars a month for online fax services, though some are available for around twenty dollars a year for very light users.
Reputable online fax providers include eFax, MyFax, TrustFax, MetroFax, RingCentral, Send2Fax, and RapidFax, among others. Remember to check services carefully before you sign up to ensure it is right for your business.
The five main reasons for the popularity of online faxing are:
1. It's convenient.
While you do need to pay for the service much of the time, you don't have to worry about buying or replacing fax machines, phone line charges, paper, ink, or toner.
2. It's Accessible.
With web-based faxing you can receive faxes any place you can connect to the internet, so it's no problem to get them when you're out of the office. You can also store received faxes electronically, so they are always available and you don't have to file hardcopies.
3) Security
With paper-based faxing, there is no way to send a secure transmission, especially since anyone in the office can pick a fax up off the machine and read it. Online faxes can be sent with encryption and, since they arrive by email, are seen by your eyes only.
4. It's easy.
Fax machines can be a pain to use, but nearly everyone nowadays knows how to send an e-mail. Online faxes are sent using a similar process, and you can even attach TIFF, PDF, and sometimes JPEG files. As mentioned before, you can use the computer to search through old faxes if need be.
5. Internet faxing is more cost-effective.
Since all your faxes are online, you can access them from anywhere, anytime. Most online fax services allow you to search through old faxes, so you don't have to waste time searching through piles of paper to find a fax you need.
Overall, online fax services can make your company more competitive ' faxes can be sent anywhere, anytime with the click of a mouse button. During a time of recession, these services can help reduce your company's costs and make your company more competitive, which is crucial to staying in business.
About the Author:
Graham McKenzie is a content syndicator for a leading UK Fax 2 Email service provider.
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